• 18-Jan-2018 to 01-Mar-2018 (EST)
  • Cambridge, MA, USA
  • Full Time

Nanobiosym is an innovative nanotechnology company in Cambridge, MA that is developing point-of-care diagnostics to address a broad range of diseases. Nanobiosym was founded by an MIT/Harvard alum to work at the interface of physics, nanotechnology, and biomedicine.

This hypergrowth company allows for unique career opportunities with strong long-term incentives. Nanobiosym is currently seeking rock-star candidates to play an integral supporting role in the company's scale up.

In this position, you will be responsible for a wide range of office, administrative and HR operations.

You are a hands-on, self-motivated, smart and emotionally intelligent individual who thrives in a dynamic workplace. You are highly organized, analytical, and possess strong business judgment and the communication skills needed to interact with a variety of people, both inside and outside of the company.


  • Perform a wide array of administrative and office management tasks
  • Handle a large volume of communications including answering, screening and re-directing calls, and taking messages
  • Handle purchase orders, payables, budgets, expense reports, and vendor management
  • Implement and enforce HR policies and procedures, including on-boarding,  benefits management, contract negotiations, and administration of our Employee Handbook
  • Take the lead on sourcing outstanding candidates, tracking applicants, managing a pipeline, and building and maintaining an effective team
  • Able to wear many hats, switching priorities and focus as needed
  • Work with and manage highly sensitive and confidential information with discretion
  • Anticipate needs of the organization and address them in a resourceful manner
  • Support the CEO with coordination of communications, agenda planning, and logistics, and follow up on action items, as needed on a daily basis


  • Minimum of 10+ years of office management and administrative experience
  • Bachelor's Degree.  Graduate degree preferred, but not required
  • Working knowledge of state and federal employment law
  • Experience in a startup environment is preferred
  • Willingness to work hard and take direction and also anticipate problems and their solutions without explicit guidance
  • Highly developed verbal and written communication skills, with a demonstrated ability to compose correspondence and content materials
  • Responsive and proactive, with the ability to work well under tight deadlines and to respond to rapidly changing demands
  • Strong organizational and analytical skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Personal Qualities:

  • You resonate with Nanobiosym's mission
  • You are results and deadline driven, and work well under high pressure situations
  • You are comfortable with working long hours
  • You are resourceful, flexible, tactful, and persistent
  • You have positive energy, a sense of humor, and a can-do attitude
  • You have a strong work ethic and love working in an entrepreneurial environment
  • You have high ethical standards, are highly trustworthy and loyal
  • You are comfortable dealing with and handling highly confidential information
  • Apply Now

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