• 31-Mar-2020 to 31-May-2020 (EST)
  • Cambridge, MA, USA
  • Full Time

Nanobiosym is an innovative nanotechnology company in Cambridge, MA that is developing novel technologies to address a broad range of diseases. Nanobiosym was founded by an MIT/Harvard alum to work at the interface of physics, nanotechnology, and biomedicine.

This hypergrowth company allows for unique career opportunities with strong long-term incentives. Nanobiosym is currently seeking rock-star candidates to play an integral supporting role in the company's scale up.

In this position, you will provide administrative support to the CEO. 

You are a hands-on, self-motivated, smart and emotionally intelligent individual who thrives in a dynamic workplace. You are organized, analytical, and possess strong business judgment and the communication skills needed to interact with a variety of people, both inside and outside of the company.


  • Strategically manage and maintain the schedule of the CEO so that every day is efficiently organized
  • Extensive travel and calendar coordination for the CEO.  Arrange appointments, meetings, and conference calls.
  • Act as a gatekeeper, understanding the needs and priorities of the CEO
  • Work with the CEO to coordinate communications, agenda planning, and logistics, and follow up on action items, as needed on a daily basis
  • Anticipate needs of the CEO, and address them in a resourceful manner
  • Serve as internal and external ambassador for the CEO
  • Research issues, gather data, and develop materials for the CEO's meetings, speaking engagements, and board meetings
  • Work with and manage highly sensitive and confidential information with discretion
  • Support Office Manager with array of administrative and office management tasks (HR, facilities and equipment, budgets and vendor management)


  • Minimum of 10+ years of experience supporting a C-level executive and/or Founder
  • Minimum of a Bachelor's Degree.  Graduate degree preferred
  • Excellent communication skills
  • Highly organized
  • Intelligent, dynamic, energetic, self-starter, aligned with global impact mission
  • Global vision. Culturally sensitive. Politically savvy.
  • Ability to organize, coordinate and manage complex details
  • Excellent time/project management skills
  • Adaptable to change. Able to wear many hats, switching priorities and focus as needed
  • Strong writing skills; can learn to write in the "voice" of the CEO
  • Skilled in managing the complex (personal and professional) lives of executives; arranging and coordinating media interviews, interfacing with public officials, journalists, etc.
  • Immediate availability, responsiveness, and a proactive mindset

Personal Qualities:

  • You resonate with Nanobiosym's mission
  • Strong presence and style; refined, poised under pressure
  • Calm approach to problems
  • You are results and deadline driven
  • You are comfortable with working long hours
  • You are resourceful, flexible, tactful, and persistent
  • You have positive energy, a sense of humor, and a can-do attitude
  • You have a strong work ethic and love working in an entrepreneurial environment
  • You have high ethical standards, are highly trustworthy and loyal
  • You are comfortable dealing with and handling highly confidential information


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